Since August 2023, the second-generation smart tachograph has become mandatory equipment for all newly registered commercial vehicles in the European Union. However, this is just the beginning of key transformations awaiting carriers in the coming months.
Smart tachographs, which first appeared in June 2019, are currently evolving to the second-generation version. The new devices offer extended functionality that enables remote detection of manipulation attempts and supports effective enforcement of updated EU regulations. According to the current implementation schedule, by August 2025 at the latest, all vehicles performing international transport must be equipped with second-generation tachographs. The replacement has been divided into several stages to help transport companies gradually adapt to the new requirements.
The scale of the challenge is significant. In Poland, there are over 300,000 heavy vehicles performing international road transport, and studies indicate that only 37% of companies already have the latest tachographs. Carriers therefore face a serious organizational and financial challenge, especially since the cost of replacing a tachograph in a several-year-old truck is around 4,500 PLN net, while non-compliance with regulations carries a penalty of 10,000 PLN.
In this guide, you will find detailed information regarding the differences between tachograph generations, precise implementation schedule, and practical aspects of daily operation. We will also discuss costs associated with device replacement and ways to prepare your company for a smooth transition to new technologies.
Table of contents
- What makes the second-generation smart tachograph different from previous versions?
- Tachograph replacement schedule until 2025
- Second-generation tachographs in daily driver work - Operation and integration
- Costs, Errors, and Preparation for Implementation
- Lack of second-generation tachograph - Penalties, fines, and fees
- Smart tachographs second generation - Summary
- Second-generation smart tachographs - Frequently asked questions
What makes the second-generation smart tachograph different from previous versions?
The G2V2 smart tachograph introduces a range of advanced features that fundamentally distinguish it from earlier models, including the Smart (G2V1) intelligent tachograph.
New devices offer not only better protection against manipulation but also significantly improve drivers’ daily work and roadside inspections.
New features of second-generation smart tachographs - Automatic border registration via GNSS
New generation devices are equipped with an advanced GNSS (Global Navigation Satellite Systems) positioning system that automatically records each crossing of a national border. Drivers no longer need to stop at the border to manually enter the country code. The system records the exact geographical position of the vehicle at the beginning and end of work, and every 3 hours of continuous driving.
Moreover, the GNSS module serves as a second motion signal, which further limits the possibilities of data manipulation. The G2V2 smart tachograph uses the European Galileo satellite navigation system to secure data in the tachograph, which employs OSNMA technology that effectively detects attempts to interfere with or disrupt the signal or attempts to manipulate data.
Wireless communication and integration with fleet systems
tachograph and a standardized ITS (Intelligent Transport Systems) interface. These features enable wireless communication with external fleet management systems.
Carriers receive important information in real-time, such as the current activity of the driver, vehicle speed, or data from the CAN bus. Company owners thus gain better control over monitoring driver working time and the ability to optimize operational processes.
Doubled device memory - 56 days of data
An important change is the increased memory for device data. The G2V2 smart tachograph stores data from 56 days, while earlier versions recorded information from only 28 days.
From December 31, 2024, inspectors will be authorized to check data from a full eight weeks - twice as long as with previous generations of tachographs.
New driver cards with greater capacity
When G2V2 smart tachographs were introduced, new intelligent driver cards (G2V2) also appeared, which visually do not differ from previous versions but offer approximately 85% more memory. These are primarily more capacious tachograph cards which, in addition to storing significantly more data, automatically record border crossings.
It is worth emphasizing that older driver cards, company cards, and inspection cards remain compatible with new tachographs. However, the full functionality of G2V2 devices, such as automatic registration of border crossings on the driver card, is only available when using new intelligent driver cards.
Tachograph replacement schedule until 2025
The replacement of tachographs with second-generation smart devices proceeds according to a strictly defined schedule established in EU regulations. The Mobility Package provides for the gradual implementation of new devices, which is intended to enable carriers to smoothly adapt to changing legal requirements.
Stage 1: New Vehicles from August 21, 2023
The first stage of tachograph replacement in international transport has been ongoing since August 21, 2023.
This requirement covers all vehicles registered in the European Union and obligates the replacement of tachographs in vehicles with a GVW of more than 3.5 tons and vehicles designed to carry more than 9 people including the driver. This first stage forms the foundation for the complete modernization of the driver working time registration system.
Stage 2: Replacement of G1 and Analog by December 31, 2024
The next stage was the replacement by December 31, 2024, which all carriers performing international transport were subject to. According to the requirements, they had to replace analog and first-generation digital tachographs (G1) with second-generation smart tachographs. The obligation applied to vehicles registered before June 15, 2019.
It should be remembered that on March 1, 2025, the transition period ended, during which warnings were given instead of penalties for failure to replace tachographs. After this date, carriers must expect severe financial penalties for non-compliance with regulations.
Stage 3: Replacement of G2V1 by August 19, 2025
The next stage includes vehicles equipped with first-generation smart tachographs (G2V1), which were installed between June 15, 2019, and August 20, 2023.
The Smart intelligent tachograph (G2V1), although newer than analog and digital G1, also requires replacement with a G2V2 device by August 18, 2025. After this date, only G2V2 tachographs will be allowed in international transport within the EU.
It is estimated that about 30% of vehicles in international transport still require such replacement.
Stage 4: Vans Above 2.5 Tons from July 1, 2026
From July 1, 2026, it will also be mandatory to replace tachographs in vehicles with a GVW of more than 2.5 tons that are used in international commercial transport. The regulation applies to both goods and passenger transport - vans designed to carry more than 9 people. The regulation will cover both new vehicles registered after this date and vans registered earlier if they continue to perform international transport.
Second-generation tachographs in daily driver work - Operation and integration
The practical application of second-generation smart tachographs fundamentally changes the way transport companies function. New features not only streamline compliance with legal requirements but also increase the operational efficiency of fleet management.
Remote data collection by inspectors
G2V2 tachographs use Dedicated Short-Range Communications (DSRC) technology, which allows for vehicle inspection without the need to stop it. Inspectors can remotely download basic data such as information about driver card login, momentary speed, and attempts to break security measures.
It is worth emphasizing that in the absence of detected irregularities, this data must be deleted after a maximum of 3 hours. If the preliminary inspection reveals potential violations, the vehicle is stopped for detailed verification.
Automatic Recording of Loading and Unloading
A significant convenience, resulting from the replacement of tachographs in international vehicles, is the function of recording loads and unloads in the tachograph memory and on the driver card.
The driver menu includes the option to mark these activities, along with automatic recording of time and location. This function streamlines logistics management and eliminates the need for manual documentation of these operations. However, it should be remembered that loading and unloading data is recorded only on new driver cards issued after August 21, 2023.
Managing driver working time from the office
Connection with telematic systems provides fleet managers with constant access to driver status and tachograph data in near real-time. This allows for ongoing monitoring of location, working time, and rest periods. Systems automatically send notifications when drivers approach the limit of working hours, which helps avoid costly penalties and unnecessary downtime. Additionally, managers can check if the driver started the shift on time, without the need for physical presence in the depot.
Integration with fleet telematics systems
Wireless communication thanks to the Bluetooth function in the tachograph is a key advantage of G2V2 tachographs over earlier models. It enables automatic data collection according to an established schedule, without interrupting driving. Files are automatically saved on the server and can be sent to the email address of the person responsible for settlements.
In turn, integration with telematics systems such as Webfleet or VDO Fleet allows for remote access to data through an automated process, which significantly simplifies operations while ensuring compliance with regulations. Meanwhile, the mass collection function enables downloading a complete set of data for the entire fleet in one collective file.
Costs, Errors, and Preparation for Implementation
Replacing second-generation smart tachographs requires not only a financial investment from transport companies but also a well-thought-out organizational strategy. What specific expenses await carriers, and how to prepare for potential technical problems?
Cost of replacing tachograph and motion sensor
Replacing smart tachographs is an investment that every transport company must plan in its budget. Currently, the cost of a second-generation smart tachograph with installation ranges from 3,600 to 5,500 PLN net. In selected service points, you can find offers below 4,000 PLN net, but prices may increase as the deadline for mandatory replacement approaches.
Remember that replacing the tachograph alone is not everything - an intelligent tachograph sensor is also necessary, which can only be calibrated with one specific tachograph.
Updating software and data collection devices
Replacing tachographs in international transport is just the first step. It is also necessary to update the data reading software. Programs may need updates to, among other things, correctly read data from G2V2 driver cards. Similarly, card and tachograph readers need updates to work with the latest devices.
It is worth emphasizing, however, that tachograph manufacturers regularly provide updates eliminating errors.
Typical GNSS errors and their impact on inspections
Replacing second-generation smart tachographs often causes errors related to the GNSS system. Among the most common, one can point out:
- Hardware sabotage during slow driving;
- GNSS anomalies lasting less than 10 minutes;
- Lack of GNSS signal for 3 hours.
Recently, an increased number of GNSS signal disruptions have been recorded in Poland and the Baltic countries. Importantly, in the event of a GNSS error, we recommend immediate printout from the tachograph along with a description of the situation. Such a document can serve as evidence during a roadside inspection that the problem did not result from driver negligence.
Driver training and changing internal procedures
According to Article 33 of Regulation (EU) No. 165/2014, transport companies are responsible for properly training drivers in the operation of tachographs. Training must include both theory and practical sessions on operating the devices.
The cost of training on the operation of second-generation tachographs is about 400 PLN net per person. Drivers learn how to make manual entries, prepare printouts, and what to do in case of tachograph or driver card damage.
At the same time, transport companies must update control and administrative procedures related to managing driver working time and monitoring data from tachographs.
If you need support in preparing your company for the implementation of second-generation tachographs, we are happy to help! Contact us, and our specialists will advise on the best solutions for your fleet.
Lack of second-generation tachograph - Penalties, fines, and fees
Non-compliance with regulations regarding the replacement of tachographs in international vehicles with second-generation smart devices involves serious financial and operational consequences.
The Polish penalty system for non-compliance with requirements is closely linked to EU regulations and has been designed to effectively enforce timely replacement of devices. What exact sanctions threaten carriers and drivers who do not adapt to the new regulations?
Structure of financial penalties
Failure to replace tachographs in international vehicles in accordance with requirements may result in penalties that vary depending on the entity responsible for the violation. The sanction system covers all links in the transport chain:
- The driver may be fined up to 2,000 PLN for driving a vehicle without the required second-generation smart tachograph or for improper use of the device.
- The transport company bears the highest financial responsibility - the penalty can reach up to 12,000 PLN for each vehicle not equipped with the required device. Importantly, penalties can be imposed repeatedly during subsequent inspections if the violation is not removed.
- The transport manager is also subject to financial responsibility - may be fined up to 2,000 PLN for failing to equip vehicles with appropriate devices.
It is worth emphasizing that on March 1, 2025, the transition period ended, during which mainly warnings were used instead of financial penalties. After this date, inspectors will unconditionally impose full financial sanctions for non-compliance with regulations.
Consequences beyond financial penalties
Lack of a second-generation smart tachograph is not just the risk of receiving a fine. Operational consequences can be much more severe for the company:
- Exclusion from the international market - vehicles without appropriate tachographs will not be able to legally perform international transport in the EU after the expiry of transitional periods.
- Negative assessment in ITD control systems - violations related to tachographs are registered in the Road Transport Inspection systems, which affects the overall risk assessment of the company and may result in more frequent inspections.
- Problems during inspections in EU countries - inspectors in other member states may apply their own, often more severe sanctions, and also detain vehicles until irregularities are removed.
- Operational difficulties - stopping a vehicle during a roadside inspection generates additional costs related to downtime, the need to provide a replacement means of transport, and potential contractual penalties for delivery delays.
Control procedures and enforcement of regulations
The Road Transport Inspection and other authorized services have advanced methods of verifying compliance with tachograph regulations:
- Remote data readings - inspectors can conduct preliminary checks without stopping the vehicle, using DSRC technology for remote reading of basic tachograph parameters.
- Technical inspections of devices - during standard roadside checks, not only the presence of the required tachograph is verified, but also its proper calibration and operation.
- Documentation audits - transport companies are also subject to checks at their headquarters, during which documentation related to tachographs is checked, including calibration certificates and records from devices.
It is worth noting that from December 31, 2024, inspectors are authorized to check data from a full 8 weeks, which increases the likelihood of detecting any irregularities.
How to avoid penalties and prepare for replacement?
To minimize the risk of receiving penalties for the lack of a second-generation smart tachograph, carriers should:
- Plan the replacement in advance - do not wait until the last minute, as this may result in lack of availability of devices or appointments at authorized workshops.
- Secure financial resources - the cost of replacing a tachograph ranges from 3,600 to 5,500 PLN net, which for a larger fleet represents a significant investment.
- Train drivers - provide appropriate training on the operation of new devices, which is not only good practice but also a legal requirement according to Article 33 of Regulation (EU) No. 165/2014.
- Document the replacement process - keep all calibration certificates and documents confirming the replacement of tachographs, which may be required during inspections.
- Monitor deadlines - track changes in regulations and implementation schedule on an ongoing basis to adapt the replacement strategy to current requirements.
It is worth remembering that the cost of replacing a tachograph, although significant, is disproportionately lower than potential penalties and operational losses associated with non-compliance with regulations. Investment in timely replacement of devices is not only a matter of avoiding sanctions but also ensuring operational continuity of the transport company in a dynamically changing regulatory environment.
Smart tachographs second generation - Summary
The replacement of tachographs in international transport with second-generation smart tachographs is undoubtedly a breakthrough moment for European road transport. The smart tachograph system fundamentally changes the way driver working time is monitored and compliance with regulations is controlled.
Automatic registration of EU border crossing, extended memory, and remote control capabilities significantly improve fleet management, while integration with telematic systems via Bluetooth opens new possibilities for effective supervision of driver work. These functions, although initially may seem complicated, ultimately serve to improve road safety and ensure fair competition in the transport sector.
The implementation schedule, spread over several stages, is approaching a crucial moment. The date of August 19, 2025, marks the final deadline for introducing the new generation of tachographs in all vehicles performing international transport. Carriers who plan the mandatory installation of tachographs early, conduct appropriate training, and adapt internal procedures will certainly navigate this transformation period more easily.
It is worth remembering that replacement costs, although significant, represent an investment in the company’s future. Proper preparation allows avoiding costly penalties and operational downtime. Additionally, regularly tracking software updates from manufacturers will help minimize typical technical problems related to the GNSS system.
If you need support in preparing your company for tachograph replacement or have questions regarding compliance with new regulations, we are happy to help! Contact us, and our specialists will present solutions tailored to the specifics of your fleet.
Second-generation smart tachographs - Frequently asked questions
Below we have collected questions about installing second-generation smart tachographs that we receive most frequently and provided answers to them. If you are missing information you are looking for, we encourage you to contact us! Our specialists will be happy to provide support!
What are the main changes in second-generation smart tachographs?
Second-generation smart tachographs automatically record border crossings, have increased memory to 56 days, enable remote access to data by inspectors, and offer integration with telematic systems via Bluetooth.
By when must tachographs be replaced in international transport?
All vehicles performing international transport must be equipped with second-generation smart tachographs by August 19, 2025, at the latest. Analog and first-generation digital tachographs had to be replaced by the end of 2024.
How much does it cost to replace a tachograph with a second-generation smart one?
The cost of replacing a tachograph with a second-generation smart one, including installation, ranges from 3,600 to 5,500 PLN net. Prices may vary depending on location and replacement date.
Do new tachographs require special driver cards?
Yes, new tachograph cards for drivers (G2V2) have been introduced with about 85% more memory. Although older cards remain compatible, the full functionality of G2V2 tachographs is only available when using new cards.
What are the typical problems that tachograph replacement in international transport may bring?
The most common problems are errors related to the GNSS system, such as false hardware sabotage messages, GNSS anomalies lasting less than 10 minutes, and lack of GNSS signal for 3 hours. In case of an error, it is recommended to make a printout from the tachograph and describe the situation.
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